Research Showcase: Poster Information and Presentation Tips

General Poster Guidelines

  1. Your poster should be a minimum of 3'x5' (feet) in landscape format.
  2. Display boards will be provided by the division. The board size is 46"x70" (inches). We will also provide pins and/or blue tape to adhere your poster to the board.
  3. Place poster title and author(s) name at the top of your poster, with printed characters at least 1" high.  The title should be the same as the title used for registering the abstract.
  4. The poster should have large, legible text and figures.  Please describe results in a manner that is clear to a reader, even when you are not at your poster.  Make sure the poster is readable from a distance.
  5. It is recommended that the poster be printed on coated heavy weight paper.  Heavy foam core type posters are not recommended due to the type of display boards used at the showcase.

Categories

Posters will be displayed by research category.  Some categories may be combined due to number of entries.

Printing

It is highly recommended that you have your poster printed at least three days before the showcase date. If you wait until the last moment you may end up paying extra for printing or find that you cannot get your poster printed.  The cost of poster printing is the responsibility of the student. Vendors are listed below in order of cost of poster production from least to greatest.

Vendors include:

  1. Imprints (on-campus)
  2. Scantech Graphics
  3. Replica - Digital Printing and Copy (off Miramar Road)
  4. ReproHaus (contact: Janis Ohlson)
  5. Advance Reprographics
  6. UCSD ACMS (Academic Computing and Media Services) - view ACMS Printing Instructions (Cplot1)
  7. Kinko's (for last minute orders, but more expensive)

Set-up

Poster set-up will be on the showcase date starting at 3:00pm.  Posters must be displayed no later than 3:50pm.  Check in at the Price Center West Ballroom to pick up your name badge and receive instructions on where to place your poster.  Posters will be numbered for easy of judging.

Note: all personal belongings will be placed in a separate/secure area during the event.  No backpacks, skateboards, poster tubes, other personal belongings may be kept in the poster area.  Direction will be provided during check-in.

Displaying Poster

The poster session is open from 4:00pm to 6:00pm.  Judging will take place from 4:00pm to 5:30pm, only presenters and judges will be admitted into ballrooms during this time. You are expected to remain with your poster during judging period. During non-judging time, 5:30-6:00pm you are welcome to view other posters. Please invite your guests, lab colleagues, family, and friends to attend the session from 5-6pm. Light refreshments will be served.

Take-Down of Poster

All posters should remain up for viewing throughout the entire Research Showcase event (4:00pm-6:00pm).  Please keep your poster up so guests and attendees have a chance to look at your work! You may take down your poster after the awards are announced. If you need to leave the event early, please talk to one of the Biology USIS staff members at the check-in tables.

Presentation Information

  1. Each student presenter will be given 15 minutes to present their work. Remember to allow 5 minutes for Q&A with the judge.
  2. Do not print-out handouts, as you will only be judge based on the poster content and how well you summarize the research.
  3. Practice presenting your poster to your PI, lab staff, and your friends. With only 15 minutes you need to be able to deliver your presentation flawlessly.
  4. Dress to impress, business casual is recommended. Make sure your outfit looks professional, and doesn't distract from your poster.