Faculty Assistants
Faculty Assistants are an administrative support unit providing service to faculty in several key areas:
We assist faculty with...
Instruction/Course Support
- Upload course materials -- syllabi and other instruction-related materials -- via Canvas. Obtain course rosters, enrollment numbers and emails via Canvas/Blink. Note: The instructor will need to give the Faculty Assistant TA access in order to do this.
- Arrange for duplication of documents for in-class distribution, such as exams and quizzes.
- Reserve space for office hours. Review sessions and exam overflow to be reserved through Student & Instructional Services.
- Order, maintain, distribute, and reimburse supplies for instruction.
- Facilitate use of Scantrons, e.g., provide forms, scan exams, provide results and analytics.
- Distribute graded exams at the Exam Depot or electronically.
- Place items on Course Reserves via the UC San Diego Library.
Financial Processes
- Assist faculty and faculty's lab members with making travel and entertainment arrangements and preparing expense reports for reimbursement or reconciling T&E card expenses.
- Process reimbursements for all other out-of-pocket expenses.
- Before you travel or request a reimbursement, you and your lab members must designate your FA as your Travel Arranger and Request and Expense Delegate in your Concur profile.
- Assist with Procurement Card and Travel & Entertainment Card application requests.
- Provide basic guidance to faculty and faculty's lab members on Procurement Card expense reporting. Procurement Card purchases are to be reconciled by faculty/faculty's lab manager/member.
General Office Administration
- Answer and route questions from faculty and faculty's lab members.
- Advertise faculty-led events.
- Provide daily oversight of building conference rooms; serve as maintenance/repair/supply liaison for custodial services and communal office machines; maintain bulletin board postings; provide key control.
- Reserve meeting space for meetings and events related to teaching and research.
- Assist with mail distribution and nonhazardous package shipping and receiving.
- Assist with new faculty relocations and transition.
Department Chair's Assistant Tasks
- Assist Department Chair with preparing and managing correspondence and other related materials.
- Support of Academic Personnel processes -- new faculty appointments, promotions and other academic reviews.
- Coordinate department meetings and events.
- Support faculty recruitments working with Search Committee and Department Chairs including onsite visits.
Mailing Address
School of Biological Sciences
Faculty Assistants
9500 Gilman Drive, Mail Code: See individual's mail code
La Jolla, CA 92093-0346