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Faculty Assistants

Faculty Assistants are an administrative support unit providing service to faculty in several key areas:

We assist faculty with...

Instruction/Course Support

  • Upload course materials -- syllabi and other instruction-related materials -- via Canvas. Obtain course rosters, enrollment numbers and emails via Canvas/Blink. Note: The instructor will need to give the Faculty Assistant TA access in order to do this.
  • Arrange for duplication of documents for in-class distribution, such as exams and quizzes.
  • Reserve space for office hours. Review sessions and exam overflow to be reserved through Student & Instructional Services.
  • Order, maintain, distribute, and reimburse supplies for instruction.
  • Facilitate use of Scantrons, e.g., provide forms, scan exams, provide results and analytics.
  • Distribute graded exams at the Exam Depot or electronically.
  • Place items on Course Reserves via the UC San Diego Library.

Financial Processes

  • Assist faculty and faculty's lab members with making travel and entertainment arrangements and preparing expense reports for reimbursement or reconciling T&E card expenses.
  • Process reimbursements for all other out-of-pocket expenses.
  • Before you travel or request a reimbursement, you and your lab members must designate your FA as your Travel Arranger and Request and Expense Delegate in your Concur profile.
  • Assist with Procurement Card and Travel & Entertainment Card application requests.
  • Provide basic guidance to faculty and faculty's lab members on Procurement Card expense reporting. Procurement Card purchases are to be reconciled by faculty/faculty's lab manager/member.

General Office Administration

  • Answer and route questions from faculty and faculty's lab members.
  • Advertise faculty-led events.
  • Provide daily oversight of building conference rooms; serve as maintenance/repair/supply liaison for custodial services and communal office machines; maintain bulletin board postings; provide key control.
  • Reserve meeting space for meetings and events related to teaching and research.
  • Assist with mail distribution and nonhazardous package shipping and receiving.
  • Assist with new faculty relocations and transition.

Department Chair's Assistant Tasks

  • Assist Department Chair with preparing and managing correspondence and other related materials.
  • Support of Academic Personnel processes -- new faculty appointments, promotions and other academic reviews.
  • Coordinate department meetings and events.
  • Support faculty recruitments working with Search Committee and Department Chairs including onsite visits.

Mailing Address

School of Biological Sciences
Faculty Assistants
9500 Gilman Drive, Mail Code: See individual's mail code
La Jolla, CA 92093-0346


Group Supervisor

Alex Tea
Dean's Executive Assistant and Administrative Support Supervisor
Mail Code: 0376

Faculty Assistants

Alyona Bobkova
Faculty Assistant
Mail Code: 0116
Ria Vanessa Del Rosario
Faculty Assistant and Department of Cell & Developmental Biology Chair's Assistant
Mail Code: 0377
Joanna Dunn
Faculty Assistant and Department of Ecology, Behavior & Evolution Chair's Assistant
Mail Code: 0116
Mark Garcia
Faculty Assistant and Department of Molecular Biology Chair's Assistant
Mail Code: 0322
Kyle McGinnis
Faculty Assistant
Mail Code: 0366
Jeanette Munoz-Mojica
Faculty Assistant
Mail Code: 0349
Elizabeth Weber
Faculty Assistant and Department of Neurobiology Chair's Assistant
Mail Code: 0366