Faculty Assistants

We assist faculty with...

Instruction/Course Support

• Upload course materials -- syllabi and other instruction-related materials -- via Canvas. Obtain course rosters, enrollment numbers and emails via Canvas/Blink. Note: The instructor will need to give the Faculty Assistant TA access in order to do this.
• Arrange for duplication of documents for in-class distribution, such as exams and quizzes.
• Reserve space for office hours. Review sessions and exam overflow to be reserved through Student & Instructional Services.
• Order, maintain, distribute, and reimburse supplies for instruction.
• Facilitate use of Scantrons, e.g., provide forms, scan exams, provide results and analytics.
• Distribute graded exams at the Exam Depot or electronically.
• Place items on Course Reserves via the UC San Diego Library.

Financial Processes

• Assist faculty and faculty's lab members with making travel and entertainment arrangements and preparing expense reports for reimbursement or reconciling T&E card expenses.
• Process reimbursements for all other out-of-pocket expenses.
• Before you travel or request a reimbursement, you and your lab members must designate your FA as your Travel Arranger and Request and Expense Delegate in your Concur profile.
• Assist with Procurement Card and Travel & Entertainment Card application requests.
• Provide basic guidance to faculty and faculty's lab members on Procurement Card expense reporting. Procurement Card purchases are to be reconciled by faculty/faculty's lab manager/member.

General Office Administration

• Answer and route questions from faculty and faculty's lab members.
• Advertise faculty-led events.
• Provide daily oversight of building conference rooms; serve as maintenance/repair/supply liaison for custodial services and communal office machines; maintain bulletin board postings; provide key control.
• Reserve meeting space for meetings and events related to teaching and research.
• Assist with mail distribution and nonhazardous package shipping and receiving.
• Assist with new faculty relocations and transition.

Department Chair's Assistant Tasks

• Assist Department Chair with preparing and managing correspondence and other related materials.
• Support of Academic Personnel processes -- new faculty appointments, promotions and other academic reviews.
• Coordinate department meetings and events.
• Support faculty recruitments working with Search Committee and Department Chairs including onsite visits.