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Poster Session

Deadline: September 1, 2021

All 4th year graduate students are required to present a poster. PhD graduate students from other years and postdoctoral fellows are also encouraged to prepare poster presentations. Please email your poster PDF with your abstract to These will be used for judging the best poster presentations.

Each poster presentation for judging consists of one PDF and one abstract that can be viewed on the secure portion of the Retreat website. Information on how to access that secure web space will be emailed to everyone who has registered.

Students are encouraged to present their posters in person.

In-Person Poster Session

If you submitted a poster and abstract by the deadline (September 1), you have been assigned a numbered easel for presenting your poster in person. If you did not submit by the deadline, we may or may not be able to accommodate you. Poster number assignments will be sent out by email.

We will provide standard sized (36x48 inch) poster boards on easels. If your poster is larger, you have the option of using painter’s tape to attach your poster to the wall or window. Painter’s tape (blue tape) will be provided on tables by the entrances to the Natural Sciences Building Atrium (lobby) and Tata Hall, floor 2.

The in-person poster session will be on September 13, 4:00-6:00 PM in the Natural Sciences Building Atrium (lobby) and in Tata Hall, in the floor 2 corridor and Room 2501. Even numbered posters will present 4:00-5:00 PM and odd numbered posters will present 5:00-6:00 PM. Poster setup will take place during the lunch break on September 13, 12:15-1:15 PM. The in-person poster session will not be judged.

If the poster presentation areas are full, you may be asked to wait outside until someone exits the area. Be mindful of limiting the length of poster presentations so everyone has an opportunity to see the posters.

Safety requirements for in-person poster session: check for updates that will be posted on the retreat webpage and must be followed by all attendees.

  1. Be fully vaccinated (i.e. two weeks have passed since completion of a COVID-19 vaccine series).
  2. Complete and submit a daily COVID-19 symptom and exposure self-screening before arrival.
  3. Wear face masks at all times regardless of vaccination status.
  4. Activate the CA Notify app on your cell phone (
  5. A maximum of 4 people may view a poster at a given time.
  6. Check and adhere to any safety updates posted on the retreat webpage.

Poster Judging Criteria

Judging for the best poster contest will be based on the PDF of the poster. Judges may or may not be present during the in-person presentation.

  • Content: Innovation, creativity, quality, and originality.
  • Clarity and organization: Is the poster well-written and composed? Do the conclusions follow logically from the results?
  • Communication: Presents central theme and results of research, communicates concisely and clearly, poster covers key points of research and includes important data.

Equal weight will be assigned to each category, which will be ranked on a scale of 1-4, with 1 being fair and 4 being excellent.