Faculty Assistants
Faculty Assistants are an administrative support unit providing service to faculty in several key areas:
We assist faculty with...
Instruction/Course Support
- Update course materials – exams, syllabi and other instruction-related materials
- Develop and/or update course website via Canvas (Note: The instructor will need to give the Faculty Assistant TA access in order to do this)
- Place items on Course Reserves (via the UC San Diego Library)
- Arrange for duplication of documents for in-class distribution, such as exams and quizzes
- Reserve space for office hours and grading room. Review sessions and exam overflow to be reserved through Student & Instructional Services
- Order, maintain, distribute and reimburse supplies for instruction
- Provide course support – obtain course rosters, enrollment numbers and email class
- Facilitate use of Scantrons (e.g., provide forms, scan exams, provide results and analytics)
- Distribute graded exams at the Exam Depot or electronically
Financial Processes
- Assist faculty and faculty's lab members with making travel and entertainment arrangements and preparing expense reports for reimbursement or reconciling T&E card expenses
- Process reimbursements for all other out-of-pocket expenses
- Before you travel or request a reimbursement, you and your lab members must designate your FA as your Travel Arranger and Request and Expense Delegate in your Concur profile
- Assist with Procurement Card and Travel & Entertainment Card application requests
- Provide basic guidance to faculty and faculty’s lab members on Procurement Card expense reporting
General Office Administration
- Answer and route questions from faculty and faculty’s lab members
- Advertise faculty-led events
- Provide daily oversight of building conference rooms; serve as maintenance/repair/supply liaison for custodial services and communal office machines; maintain bulletin board postings; provide key control
- Reserve meeting space for meetings and events related to teaching and research
- Assist with mail distribution and nonhazardous package shipping and receiving
- Assist with new faculty relocations and transition
Department Chair's Assistant Tasks
- Assist Department Chair with preparing and managing correspondence and other related materials
- Support of Academic Personnel processes (new faculty appointments, promotions and other academic reviews)
- Coordinate department meetings and events
- Support faculty recruitments working with Search Committee and Department Chairs including onsite visits
Mailing Address
School of Biological Sciences
Faculty Assistants
9500 Gilman Drive, Mail Code: See individual's mail code
La Jolla, CA 92093-0346