Faculty Assistants

We assist faculty with...

Instruction/Course Support

• Update course materials – exams, syllabi and other instruction-related materials
• Develop and/or update course website via Canvas (Note: The instructor will need to give the Faculty Assistant TA access in order to do this)
• Place items on Course Reserves (via the UC San Diego Library)
• Arrange for duplication of documents for in-class distribution, such as exams and quizzes
• Reserve space for office hours and grading room. Review sessions and exam overflow to be reserved through Student & Instructional Services
• Order, maintain, distribute and reimburse supplies for instruction
• Provide course support – obtain course rosters, enrollment numbers and email class
• Facilitate use of Scantrons (e.g., provide forms, scan exams, provide results and analytics)
• Distribute graded exams at the Exam Depot or electronically

Financial Processes

• Assist faculty and faculty's lab members with making travel and entertainment arrangements and preparing expense reports for reimbursement or reconciling T&E card expenses
• Process reimbursements for all other out-of-pocket expenses
• Before you travel or request a reimbursement, you and your lab members must designate your FA as your Travel Arranger and Request and Expense Delegate in your Concur profile
• Assist with Procurement Card and Travel & Entertainment Card application requests
• Provide basic guidance to faculty and faculty’s lab members on Procurement Card expense reporting

General Office Administration

• Answer and route questions from faculty and faculty’s lab members
• Advertise faculty-led events
• Provide daily oversight of building conference rooms; serve as maintenance/repair/supply liaison for custodial services and communal office machines; maintain bulletin board postings; provide key control
• Reserve meeting space for meetings and events related to teaching and research
• Assist with mail distribution and nonhazardous package shipping and receiving
• Assist with new faculty relocations and transition

Department Chair's Assistant Tasks

• Assist Department Chair with preparing and managing correspondence and other related materials
• Support of Academic Personnel processes (new faculty appointments, promotions and other academic reviews)
• Coordinate department meetings and events
• Support faculty recruitments working with Search Committee and Department Chairs including onsite visits